The upcoming Awaken The Dancer Within Recital and Gala is our 18th semi-annual production.
Both the adult and youth shows will take place on Sunday, December 4th at Rachel Schlesinger Concert Hall. The Youth Recital runs from 12:00pm to 1:30pm, while the Adult Showcase runs from 3:30pm to 5:00pm.
As always, the shows will feature the same amazing stage performances from over a dozen dance styles, including Belly Dance, Bachata, Bollywood, Jazz, Hip Hop, Modern, Salsa, Tap and Urban Burlesque.
Promoting the Adult Show:
We hope to raise the show’s profile and position it as a unique showcase of diverse dance performances from around the world. To that end, we encourage all our faculty members to actively promote their involvement in the show and utilize the Show Trailer below, along with the Facebook event (coming soon) in their online promotional effort.
DATES, TIMES AND LOCATIONS
Date: Sunday, December 4th
Time: From 12:00pm to 1:30pm for YOUTH RECITAL
From 3:30pm to 5:00pm for ADULT SHOWCASE
Rachel Schlesinger Concert Hall & Arts Center located inside
Northern Virginia Community College (NOVA) Alexandria Campus.
4915 East Campus Drive, Alexandria, VA 22311 (Map It)
Garage parking is FREE both days.
Tech Rehearsal Date:
Saturday, December 3rd (one day before the show.) Participation is mandatory for all students.
Both the adult and youth performers will be mingled together for rehearsal purposes, unlike at the Show the next day.
Tech Rehearsal Time:
Each performing group or class will only need to be there for just 2 hours between 12pm and 8pm. The specific 2 hour window will be announced to all students about 6 weeks before the date of the rehearsal.
For instructors with multiple performing classes in either or both shows, we will do our best to schedule your groups’ rehearsals back to back, which is why we’re mixing adults and youths at the rehearsal. However, do expect to be there for a longer period of time than your own students.
Show Date: Sunday, December 4th
Youth Show: 12:00pm to 1:30pm
- Call Time for youth students is 11:00am
- Call Time for instructors is 10:45am
- Theater doors open to the public at 11:30am
Adult Show: 3:30pm to 5:00pm
- Call Time for adult students is 2:30pm
- Call Time for instructors is 2:30pm
- Theater doors open to the public at 3:00pm
Please pay attention to both the minimum and maximum length guidelines
Below is a recap of the length guidelines for all classes and companies.
Choreography Length Guidelines (in mm:ss)
|Belly Dance classes||2:00||3:15|
|Belly Dance Tribal Fusion classes||2:00||3:45|
|Belly Dance Tribal Fusion Companies||2:00||3:45|
|Bollywood classes- Adults||2:00||3:00|
|Bollywood classes- Tots||2:00||2:15|
|Bollywood classes- Juniors||2:00||2:30|
|Hip Hop classes- Adults||2:00||2:45|
|Hip Hop- companies or instructors||2:00||3:45|
|Hip Hop classes- Juniors||2:00||2:30|
|Hip Hop classes- Teens||2:00||2:30|
|Hip Hop Youth Companies||2:00||2:45|
|ANY Instructor/ Faculty collaboration||2:00||3:45|
ALL Instructors must start teaching the choreography on WEEK #2 of the session for ALL CLASSES (week of Monday 9/19). Enrollment for these classes will close thereafter.
Faculty companies and student troupes can start as early as week #1.
See Session Timelines.
You should aim to finish the entire piece for each class by no later than week 10 for both Youth and Adult classes, and dedicate the last class of the session to cleaning and practicing.
You will submit your music, along with staging-related info, using an online Tech Sheet similar to this Sheet from the last show. Instructions will receive the sheet in an email when it is time to submit.
For your music, please use any format EXCEPT .WMV
Please make sure to reiterate these attendance guidelines to your students.
Only one absence allowed between weeks 2 and 11:
Starting on the session’s 2nd week, youth students cannot miss more than one class between then and week #11.
While one absence is permitted, they still have to play catchup on their own with the help of classmates, or by scheduling a private lesson with you through the front desk.
Can’t miss class on week 12:
Further, missing class on week #12, which is the last week of the session, will automatically disqualify them from performing at the show.
Dress Rehearsal is mandatory for students:
Missing Dress Rehearsal will also result in an automatic disqualification, unless a waiver is granted by both you (the instructor) and the studio’s directors (Rami or Azin).
See Session Timelines.
PRACTICE & PREPARATION
As has been the custom, we will tape your class running the whole choreography by the end of class on weeks 9/10 of the session and send the online video to your students. By then, the entire piece should be completed. If your choreo is ready before week 9, let us know and we’ll tape you accordingly.
Students allowed to tape weekly:
As always, adult students are welcome to tape the choreo in progress at the end of each weekly class and share the video amongst themselves.
Disclaimer: All the music downloads made available here are used for educational and illustration purposes only. No copyright infringement intended.
VIDEO PASSWORD when prompted = B2DS18
YOUTH VIDEOS (COMING SOON)
ADULT VIDEOS (COMING SOON)
VIDEO PASSWORD when prompted = B2DS18
Disclaimer: All the music downloads made available here are used for educational and illustration purposes only. No copyright infringement intended.
Needless to say, everyone performs on stage in dance costume.
Please review the the costume selection and ordering process for your class or company, as outlined below:
Costume Selection and Ordering Process by class
|Belly Dance classes||Instructor makes selection|
|Hip Hop Classes- Adult||
1) Pick a costume for them OR
2) Ask them to vote on one, then you get to approve it
|Hip Hop Classes- Youth||Instructor will submit theme preference and Studio will handle|
|Hip Hop- Companies||Instructor makes selection|
|Salsa/Bachata/Tango- Classes||Instructor /company director makes selection|
|Salsa/Bachata/Tango- Companies||Instructor /company director makes selection|
|Salsa/Bachata/Tango Classes||Instructor /company director makes selection|
|Bollywood- Youth Classes||Instructor makes selection and runs it by Rami for approval|
To recap, the Rehearsal will be held at:
The Rachel Schlesinger Concert Hall located inside Northern Virginia Community College (NOVA) at the Alexandria Campus.
The address is 4915 East Campus Drive. Alexandria, VA 22311. Map It
Saturday, December 3rd (one day before the show).
All classes and companies from both the Adult and Youth shows will be rehearsing together (i.e. we could have an adult class followed by a youth class then adults again, etc.) This will help reduce the wait time for Bollywood and Hip Hop instructors with classes in both shows.
Students in each class need to be there for just 2 hours between 1pm and 9pm.
Students arrive in Costume:
With the exception of Belly Dance students, all performers are required to arrive in costume.
Remember, with the exception of Belly Dance students, students are required to arrive wearing their costume and ready to go anytime within your class’s two hour window.
What do Students do Upon Arrival?
A) Wait in the Lobby:
Students cannot enter the theater upon arrival. Instead, they wait in the venue’s spacious lobby until their group’s name is called over the lobby’s speakers. You’re welcome to enter the theater whenever you want.
B) Practice until their group is called:
To make good use of their time, students are allowed and encouraged to practice their class routines in the lobby, either without music or with a small stereo that they must keep at a moderate volume. You can choose to supervise them if you want, but you’re not required to do so.
C) Go upstairs to the Balcony once called:
Once your hear your group’s name announced, head to the open stairs entrance where staff members will guide the students upstairs to the Balcony section. If you’re already in the Balcony by then, then plan to meet your students at the entrance.
D) Take a seat in the Balcony:
Once in the Balcony section, students are asked to take a seat with their classmates to briefly watch other groups rehearsing on stage until they’re called on again; this time to head backstage in preparation for their stage rehearsal.
E) Rehearse entering backstage from the Balcony:
The reason we have everyone enter the Balcony first, then from there go backstage, is because that’s how they will be seated the next day at the show.
Also remember that the trek from the Balcony section to backstage is about a minute long and takes them through internal corridors. Therefore, it’s important that all students, especially the kids, become familiar with this path at Rehearsal and NOT get lost on the day of the show.
Needless to say, there will be plenty of floor and wall signs, as well as chaperones escorting the kids, but everyone needs to know how to get from one place to the next.
After successfully making their way backstage from the Balcony and waiting in the wings with the rest of their group, there are three thing that we ask them to become familiar with. You need to reiterate these same items to them.
The first is the Yellow Line, the second is the Dressing Rooms and the third is the Stage Entry and Exit Points.
A) Stand Behind the Yellow Line:
When waiting in the wings, students must practice standing BEHIND the Yellow Line on the floor. Why? Because if they’re standing past that line at the Show the next day, the audience can see them, which doesn’t look professional.
B) Find the Dressing Rooms:
While most students (with the exception of Belly dance performers), won’t be using the dressing rooms at the Show since they’re required to arrive costume, we expect everyone to need the dressing room for makeup, accessories and/or to change between numbers, if they’re in multiple performances.
So be sure your students know where and how to get to and from the dressing rooms.
C) Practice Stage Entry and Exit: For all performances that start on stage, performers will be entering the stage from the Right Wing, but exiting into the Left Wing. This will ensure that they don’t bump into the next group of performers coming on stage as they’re exiting.
For choreography pieces that require entering and/or exiting from both wings, they would just enter that way.
During both their entry and exit, the stage will be almost completely dark. Performers will find their way guided by the glowing tape on the floor and the dim light from the wings (more details in the next section.)
A) Pre-run Huddle:
As mentioned earlier, each class/group will run their routine twice in a row.
– Get on stage: Before the first run, students will get on stage with their classmates while the lights are on (we’re not doing live simulation yet.)
– Give them pointers: Students will huddle around you on stage so you can give them pointers about formations, positions and proper entry. You may want to stand on the auditorium’s floor to have a better vantage point of the stage.
Please limit your pointers to under 1.5 minutes so we can move fast. You will have two more opportunities to give them additional pointers.
B) First Run:
– Stand in the wings: To simulate the same environment they’ll experience the next day at the show, students will now return to the wings (Right wing for entry), stand behind the Yellow Line, and then the lights will go off.
– Enter Stage from the Right Wing: The backstage coordinator will give them the signal to enter the stage in the dark, but aided by the side lights and glowing tape on the floor, and then they stand in position.
They will have to do this in under 10 seconds! Please emphasise the importance of making a speedy entry so we can minimise the lag time between numbers at the show.
– Perform: Just like at the show the next day, the MC will make an announcement over the speakers and the lights will come up, followed by the music, and they will perform the routine.
– Hold Pose: Remind your students to hold their pose at the end as the lights go off. They cannot begin to exit until it’s completely dark (many performance endings have been ruined in the past because of this mishap, so please stress its importance.)
– Exit Stage from the Left Wing: They will now exit the stage into the Left Wing (the opposite side of where they entered), unless of course the choreography calls for “walking off” into either wing and not ending on stage.
C) Second Run:
– More pointers from You: After the first run, the lights will turn on, students will come back on stage, and you will give them more formation-specific and other pointers based on the first run. Please keep it under 1.5 minutes.
–Repeat process: They will now repeat the process by returning to the Right wing, stand behind the yellow line, enter stage in the dark, perform the routine, hold their pose in the end, and then finally, exit into the Left wing.
D) Get Off Stage and Exit the Auditorium:
–Final pointers BUT on the auditorium’s floor: After the second run, students will to get off stage and into the auditorium’s floor so you can give them one last round of pointers. You can take as long as you want.
Of note, you’re welcome to do this last round of pointers in the wings if you prefer, but the floor is recommended so you’d have a full view of the stage.
– Exit the Theater: Thereafter, all students must leave the auditorium through the side doors and back into the lobby. You’re welcome to either stay or leave, but make sure to check when your other groups are due, if you have more than one.
Rehearsal Check-In Process for students:
1) Wait in the Lobby with classmates
2) Practice while waiting
3) Once called, go upstairs to the Balcony section
4) Take a seat in the Balcony until they’re called backstage
5) Enter backstage from the Balcony section
Students must learn these 3 Backstage Processes:
1) Practice standing Behind the Yellow Line
2) Identify the location of Dressing Rooms
3) Practice Entering stage from the Right Wing and Exiting into the Left Wing
Stage Rehearsal Processes:
1) Pre-run Pointers: Huddle with your students on stage for pre-run pointers
2) First Run: Students to stand in the Right wing, enter dark stage & get in position, lights and music turn on, perform the routine, hold pose, then exit into the Left Wing
3) Second Pointers: Huddle again on stage for the 2nd round of pointers
4) Second Run: Students to repeat process and run the routine again
5) Third Pointers: Get onto the auditorium’s floor with your students for the 3rd and last round of pointers
6) Exiting: Students to exit auditorium into the lobby
DAY OF THE SHOW GUIDELINES
If you have classes or companies performing in both the Youth and Adult shows (most Hip Hop instructors do), then please pay attention to the Call Times for each show as you’ll need to report in for both.
All the other guidelines, however, apply equally to both shows.
Call Time YOUTH Show:
-Instructors must arrive to the venue by 10:45am.
-Youth performers must arrive to the venue by 11:00am.
-Theater doors open/ seating begins at 11:30am.
-Show starts at 12:00pm. Show scheduled to end at 1:30pm.
Call Time ADULT Show:
-Instructors and performers must arrive to the venue by 2:30pm.
-Theater doors open/ seating begins at 3:00pm.
-Show starts at 3:30pm. Show scheduled to end at 5:00pm.
What to do between Shows?
Assuming you’re in both shows, you’ll have one hour or a little more between the two shows (youth ends at 1:30pm and the adults’ call time is 2:30pm.) We will provide lunch for our faculty and staff in the green room.
A) Students Arrive in Costume:
As with the Rehearsal, all students with the exception of belly dance performers are required to arrive in costume and in makeup/ accessories, if applicable.
B) Go Upstairs to the Balcony:
-Balcony Entrance: Similar to the Rehearsal, students and instructors should immediately go upstairs to the Balcony section, and from there, to the dressing rooms if need be. There will be no waiting in the lobby.
–Access Restricted: ONLY performers and instructors are allowed into the Balcony section, after being verified by our staff at the entrance and given a stamp. No one else is allowed to enter the Balcony section, even if they have a valid show ticket (we only sell tickets for the Orchestra and Terrace sections.)
C) In the Balcony Section: Identify your “Backstage Call Time”
The entire Balcony section will be reserved exclusively for performers and instructors to watch the show, except of course when they’re required to report backstage ahead of their group’s performance (more on that next.)
As students enter the Balcony section, they’re required to do the following:
1-Students to pick up a copy of the Performance Order printout from the table at the entrance listing the order of performances AND the Backstage Call Time.
You as an instructor will get an advanced copy of the Program two days before the show, but your students won’t (the goal is to prevent performers from telling their guests to time their arrival around their stage time, as this wreaks havoc at the doors.)
2-Students to Identify and remember their Backstage Call Time: If their class is, say, Hip Hop-Dubstep with Jason listed as #11, the sheet will indicate that they must report backstage before #8.
Make sure your students, especially the kids, make note of that number because it’s when they’ll need to go backstage during the Show (more details in the next section.) All instructors are required to escort their classes backstage when it’s time and will get to watch them perform from the wings(more details in the next section.)
3-OPTIONAL: Go to the Dressing Rooms: Only if needed, students and instructors can proceed to the dressing room backstage to put makeup or add accessories. Otherwise, most performers should already be in costume.
4-Take a seat : If you don’t need to change or add accessories, then take a seat close to your students and wait for the show to start (doors open to the public 30 minutes after your call time and the show starts an hour after that. There will be some pre-show entertainment on the screen (videos from previous shows) that should keep them from getting too antsy.
5- Enjoy the Show: Starting at 12pm for the Youth show and 4pm for the Adult, you and your students will get watch the show BUT you must be mindful of the backstage Call Time for each of your classes and plan to have them report backstage accordingly, with you in tow.
6- Guidelines for Reporting Backstage in preparation for the performance: The section below details the backstage reporting process during the Show.
A) Backstage Call Time:
As mentioned earlier, using the Performance Order Printout, students will know the exact Backstage Call Time, which is always three numbers before their own performance (i.e. if their performance is #11, they will need to report backstage before #8.)
The Performance Order printout will look something like this:
SAMPLE: Performance Order Printout
Backstage Call Time
|Performance # 11: Hip Hop Dubstep- w/ Jason||
Report backstage before #8
|Performance # 12: Belly Dance-Ebb & Flow w/ Arina||
Report backstage before #9
|Performance # 13: Salsa Choreo w/ Charissa||
Report backstage before #10
Make sure your students pay attention to the the MC introducing the name of each performance so they can keep track of what number it is.
B) Get Up ONLY When the Stage is Dark:
The only time performers can leave their seat in the Balcony section and go backstage is when a performance ends and the stage is dark (there’s usually 20 seconds between each performance.) Make sure no one leaves their seat while a performance is taking place on stage.
There will be ample floor and wall signs, and chaperones for the kids classes, guiding their trip from the Balcony to backstage, but everyone has to know when, how and where to report backstage.
A) Lining up in the Backstage Hallway:
When each group arrives backstage with their instructor, the backstage coordinator will line them up in the hallway behind the main door leading to the wings where they’ll wait for a few minutes.
B) Entering Into the Wings:
When the performing class scheduled before theirs gets on stage, the backstage coordinator will direct them to enter the Wings through the main door.
C) Standing Behind the Yellow Line:
Once in the wings, all performers must stand behind the Yellow line awaiting their turn to get on stage (otherwise, the audience can see them in the wings.)
When the current performance ends and the stages goes dark, the Backstage coordinator will give them the signal to enter the stage. You too should stand behind the yellow line while watching your class perform.
D) Entering Stage and Standing in Formation (10 seconds rule):
When the Backstage coordinator gives the signal, the performing group will have 10 seconds to enter and stand in formation, before the lights come up and the music starts. They’re now performing live!
E) Holding their Pose when the Performance ends:
Remind your students, especially the kids, to hold their pose at the end of the performance and emphasize that they cannot begin to exit until the stage is completely dark.
F) Exiting Stage into the Left Wing (5 seconds rule):
They will now exit the stage into the Left Wing (the opposite side of where they entered) and will do so in 5 seconds or less, as the next group enters the dark stage from the Right wing.
G) Returning to Your Seat:
After exiting the stage, both instructors and students can return to their seats in the Balcony section the same way they came and enjoy the rest of the show!
If you have multiple performances, prepare to go backstage again for the next number. In addition, all performers will have to report backstage at the end of the show for the Curtain Call (more on that next.)
Backstage AND Stage Process:
1) Report backstage w/ your students based on the Backstage Call Time
2) Line up w/ your students in the Backstage hallway
3) Enter the Right Wing when directed
4) Stand behind the Yellow Line awaiting stage entry
5) Students to Enter Stage and stand in formation, in under 10 seconds
6) Watch them perform, while standing behind the Yellow Line
7) Students to Exit into the Left Wing, in under 5 seconds
8) Return to your seat in the Balcony section with your students
A) Going Backstage:
After the next to last performance of the show, all instructors must immediately leave theirs seats in the Balcony and head backstage to partake in the Curtain Call(students are required to report backstage after the very last performance, so you’ll be leaving before they do.)
Don’t worry, you will get to watch the show’s finale from the wings (assuming you’re not part of the piece!)
B) Instructors introduced on Stage:
Instructors will be introduced on stage, one by one, and will then move to lineup towards the back of the stage. You’re welcome to bow, dance or blow a kiss if you want 🙂
C) Students Entering Stage:
Unlike previous shows, we will not be calling one group at a time on stage. Instead, we’ll ask all performers to come on stage at once to be greeted by the audience (the former system has proven cumbersome due to the large number of performers we have.)
We have advised all performers to “dance” their way on stage and not just “walk.” Please encourage all your students to do so.
Instructors and company directors themselves do not need tickets to the show. But if you’d like to invite guests to either the adult or the youth show, we can provide you with comp tickets as follows:
-Instructors with classes performing in one show: 2 comp tickets to that show.
-Instructors with classes performing in both shows: 2 comp tickets to each show.
-Companies performing in one show: 1 comp ticket to that show for every participating member
-Companies performing in both shows: 1 comp ticket to each show for every participating member
All comp tickets will be issued via email for your guests to print at home or display on their phone.
To get your comp tickets, you will be able to request them when filling out your Show Tech sheet (which will be emailed to you).
You can also request them by emailing email@example.com.
You will need to input the following info:
1) Which show you need the tickets for (adults vs. youth.)
2) How many you need (1 or 2)
RESTRICTED ACESS REMINDER: Please remember that ONLY performers and instructors are allowed into the Balcony section, after being verified by our staff at the entrance and given a stamp. No one else is allowed to enter the Balcony section even if they have a valid show ticket (we only sell tickets for the Orchestra and Terrace sections.)
If you want more guests to come to the show beyond the limits outlined above, please advise them to purchase a ticket online.
SHOW DVDS AND PHOTOGRAPHY
A professional DVD of both shows will be made available 5 to 6 weeks after the show.
Each instructor and company director is allowed a complimentary copy, which you can pick up from the studio once the DVD is released.
Please remember (and remind your students) that videotaping is allowed at the show, while flash cameras are strictly prohibited.
**Studio is closed for Thanksgiving Week (Mon 11/21 – Sun 11/27)**
– Week 1: Mon. 9/12 to Sun. 9/18
– Week 2: Mon. 9/19 to Sun. 9/25
– Week 3: Mon. 9/26 to Sun. 10/2
– Week 4: Mon. 10/3 to Sun. 10/9
– Week 5: Mon. 10/10 to Sun. 10/16
– Week 6: Mon. 10/17 to Sun. 10/23
– Week 7: Mon. 10/24 to Sun. 10/30
– Week 8: Mon. 10/31 to Sun. 11/6
–Week 9: Mon. 11/7 to Sun. 11/13
–Week 10: Mon. 11/14 to Sun. 11/20
–OFF Week: Mon. 11/21 to Sun. 11/27 (Studio is closed for Thanksgiving Week 11/21 – 11/27)
–Week 11: Mon. 11/28 to Sun. 12/4
–The Rehearsal: Saturday 12/3**
–The Show: Sunday 12/4
**Performance classes and Companies WILL have class on Saturday, December 3rd. Your rehearsal time will be such that you will teach class at the Studio, then head to the Theater for Tech Rehearsal.
Performance classes and Companies will not have class on Sunday, December 4th